Executive Assistant & Business Manager

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ABOUT THE EXECUTIVE ASSISTANT & BUSINESS MANAGER

MCA Denver seeks a reliable and motivated administrative professional with excellent organizational and communication skills.  The Executive Assistant & Business Manager provides direct assistance to the Director & Chief Animator, working on a variety of tasks related to Director’s work and communication. In addition, this position is responsible for the general oversight of office management and accounts payable.

RESPONSIBILITIES

Executive Support

  • Coordinate Director’s schedule, appointments, and meetings
  • Prepares correspondence for artists, donors, and board of trustees
  • Book all travel arrangements
  • Receive and follow-up on phone calls and correspondence on behalf of the Director
  • Work with the Board of Directors and its committees to create Board packets/binders and other board projects
  • Handles sensitive information and protects operations by keeping information confidential

Office Management

  • Available to answer visitor inquiries
  • Maintain the master calendar
  • Distribute incoming mail
  • Field general calls and emails
  • Order office supplies
  • Troubleshoot IT problems including phone, printers, and computers
  • Maintain staff kitchen, including ordering supplies and loading/unloading dishwasher

Bookkeeping

  • Process all accounts payable and enter credit card charges in Quickbooks
  • Maintain all vendor files

Communications

  • Enter/update basic website content (experience using a CMS a plus)
  • Submit calendar listings to media outlets
  • Organize/sort press clipping  for coverage book
  • Maintain master program/event calendar

QUALIFICATIONS

  • Basic knowledge of principles and practices of office management practices
  • Computer proficiency with Microsoft Office
  • Ability to effectively handle multiple tasks and deadlines
  • Ability to interact in an effective, tactful and professional manner with staff, board members, donors and visitors
  • Experience with Quickbooks is a plus
  • Ability to work successfully in a fast-paced team environment
  • Ability to take initiative and work efficiently to complete tasks with limited supervision
  • Ability to prioritize and follow through
  • Skilled in time management, problem-solving, and problem prevention
  • Ability to exercise sound judgment and common sense in handling emergencies
  • Ability to represent the museum with the highest level of integrity and professionalism, advocate for and adhere to museum policies, and contribute to and support management decisions in a positive, professional manner
  • Must be able to lift 25 pounds or more

EXPERIENCE

  • Must have experience in Executive Assistant role
  • Must have at least 3 years experience in administrative role
  • Non-profit experience preferred

COMPENSATION AND HOURS

The Executive Assistant & Business Manager is a full-time position with benefits. Salary is commensurate based on experience.

TO APPLY

To apply send resume, cover letter and professional references to jobs@mcadenver.org

The Museum of Contemporary Art Denver is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including age, sex, color, race, creed, national origin, religion, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status.

 

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